How to email each part of a spreadsheet separately
You split a report by region, warehouse or client — and now each part has to reach a different person. Doing that by hand means writing near-identical emails and attaching the right file every time. Here is how to split a spreadsheet and email each part automatically, for free.
Split and prepare my emails now — free →The problem with doing it by hand
Once a file is split into ten parts, the tedious half begins: ten new emails, each with the right recipient, a nearly identical message, and the correct attachment. It is slow, and one wrong attachment sends the wrong data to the wrong person — a real privacy risk with business data.
The fast way: one ready-to-send draft per part
Split & Send does the whole thing in your browser. It splits the file and, for each group, builds an email draft with everything already in place.
- Upload and split. Drop your Excel file and pick the column that identifies each recipient (Region, Warehouse, Client...).
- Map recipients. Assign an email address to each value — for example each warehouse to its manager. Save it as a template and it is remembered next time.
- Download the drafts. You get one
.emlfile per group: recipient, subject, message and the correct attachment already set. Open each in Outlook, review, and send.
🔒 Private and under your control: the file is processed in your browser and never uploaded. Nothing is sent automatically — you review each draft and send it yourself.
How it compares to mail merge and macros
| Approach | Setup | Attachments per recipient |
|---|---|---|
| Split & Send | None — in the browser | Yes, automatic |
| Word/Outlook mail merge | Fiddly; merge fields | Not natively — needs add-ins |
| VBA macro | Technical; macros enabled | Yes, but you code it |
| Manual | None | By hand, error-prone |
Standard mail merge sends one templated message per row, but attaching a different file to each recipient is exactly where it falls short. That is the gap Split & Send fills.
Try it with your file →Frequently asked questions
How do I email each part of a spreadsheet to a different person?
Split the spreadsheet by the column that identifies each recipient, map each value to an email address, and generate one email draft per group with the file attached. Split & Send does this for free in your browser.
Can I do this without mail merge or VBA?
Yes. Split & Send creates a ready-to-send draft for each part with no mail merge setup, no VBA and no add-ins. You just open each draft and send it.
Does it work with Outlook?
Yes. Each part is an .eml file that opens in Outlook (and other mail clients) as an editable draft, with recipient, subject, body and attachment already filled in.
Are the emails sent automatically?
No. Split & Send prepares the drafts so you stay in control: you review each one and send it yourself. Nothing is sent without you.